How Expedien Digital Document Circulation Helps Organizations

 

Distributing digital documents means converting all documents related to your organization and business to digital format. DDC is the right solution to run your business in a paperless manner. This is the best way to save files, newspapers, magazines, books, magazines and even business cards for the future. This way you can easily share your documents in your organization and keep them in motion.

Document management is becoming increasingly important, especially with the growth of cloud storage services as the concept of paperless offices is becoming an everyday reality.

If you are looking for the best deal for your business for a digital document delivery service, Expedion will provide your company with a service that matches your needs.

The Expedien Digitaldocument distribution system improves supervision, manages distribution and provides very fast access to specific documents. It is very useful in work. In most cases, it is a modular structure and is responsible for internal and external writing and circulation of outgoing and incoming documents. Expedion electronic document distribution system provides support to scattered communications companies in various fields

 

 Expedien DigitalDocument Circulation (DDC) is a smart web-enabled system that envisions creating "paperless organizations" using automated workflows. Expedien DDC has three main components: Document Management System (DAS), internal messaging and dashboard. These components allow you to quickly create and track distributed documents and electronic memo sheets within your organization. Documents can be created and transferred at different levels, allowing users to view, approve, reject, and comment on their respective documents at each level. In addition, users can add attachments, pictures and many documents.

Expedien Digital Document Delivery Target

The file organization system has three broad goals:

1. Easy filing - Expedien wants to make the filing system small and paperless. With the Expedion DDC system, you can save files quickly and easily, so there is no friction on your system.

2. Easy to find - Expedien DDC makes it easy to find the file or folder you need by viewing the folder or using search.

3. Reusable - If DDC is available, use reusable templates and naming conventions. Both support the previous two goals.

Expedien Digital Document Delivery Features

Expedien digital documents distribution allows you to keep company documents safe in a central repository outside the public cloud, i.e. under the company's complete control. The Expedien Document Management System allows authorized users to access the latest guaranteed files. You can revert them to earlier versions, create approval workflows with one click, and monitor expiration dates. The software is installed by us on our server or your company's server. The user does not need to install anything. You can access the software from your office, home, or business trip using your Internet browser.

 

• Provides a high level of security for your documents.

• Both privacy and observation.

• Prevents loss and leakage of information.

• Each file has its own guide.

• Start distribution of digital documents.

• Set notification and escalation procedures.

• May begin within a week

How Expedien DDC differs from others

The Expedien Document Management System helps you reach your document goals with robust security and ease of use, without complicating your workflow.

Expedion allows you to set notifications and reminders for electronic documents and how your team interacts with them. If anyone misuse your document and try to change in them then you can approach them easily with this Expedien DDC system.

When a file accesses or modifies in any way, the document will notify you. Expedion allows you to determine how often to update, whether at run time or at specific intervals.

Expedien PDS System is helpful to bring transparency in PDS Data.

 

What is a PDS system?

The publicdistribution system is a series of government-sponsored stores that are joined with the task of distributing basic and non-food items to the poor in society at very low prices.

Wheat, rice, kerosene, sugar, etc. are some of the major commodities distributed by the public distribution system. The example of the government agency Food Corporation of India manages the public distribution system. Over the years, PDS has become an important part of government policy on managing the country's food economy.

PDS is implemented throughout India. However, it has found major problems in the distribution system and a lot of corruption in the PDS system.

To solve all this problem, a major request by the People's Government has decided to digitized this system. Therefore, the expedein embedded in it and brings the solution in the form of PDS software.

Features of PDS Software with Expedien

• Robust web-based solution with enhanced network connectivity

• Details on the supply of essentials

• Helps monitor inventory and supply ratios

• Facilitates complaint management and consumer complaint management

• World-class inventory and inventory management

• Wholesale and retail prices of essentials

• Recipient registration and purchase details

 

 

Why is PDS so important?

·        Food grain for the poor, cheaper than the price of food grain in private stores.

·        Helps stabilize food prices and make food available to the poor at affordable prices.

·         It maintains a buffered stock of edible grains in the warehouse, so food flow remains active even during periods of low produce production.

How does PDS work?

       The required steps are (1) procurement of edible grain (2) storage of edible grain (3) allocation to family members (4) transportation of edible grain.

PDS system  facing problems

• Even if the buffer inventory is full, all incoming grain will be accepted and there will be a shortage in the open market. Recent enforcement of the National Food Security Act will only increase the amount of procurement and raise the price of grains.

• The gap between the required storage capacity and the existing storage capacity.

• Insufficient FCI storage capacity.

• Corruption or damage to edible grains in CAP or Cover & Plinth storage.

• Inaccurate identification of beneficiaries.

• Illegal Fair-Priced Stores: Store owners have created a number of fake or ghost cards (cards for non-existent people) to sell edible grain in the open market.

• Leakage and diversion of edible grain in transit.

 Demand in PDS reform

• The need for time is a PDS reform to ensure that public distribution works as intended. Technology-based reforms are being proposed.

• Technology-based innovation: End-to-end computerization brings transparency to the entire process. It helps to significantly prevent the leakage and diversion of edible grains.

How Expedien PDS Software Works on PDS Systems

• Adhaar link and digitized distribution card: First, you need to enter the online number of the  ration  distribution card. Helps you change your ration card to an aadhaar link and digital ration card. This system enables online entry and validation of beneficiary data. It also enables online tracking of off-takes of edible grains by monthly eligibility and beneficiaries.

• Computerized Reasonable Price Shop: This system FPS is automated by installing a "POS" device and exchanging distribution cards. It authenticates the beneficiaries and records the amount of subsidized grain given to the family.

• Use of GPS technology: This convenience was used with the Global Positioning System (GPS) technology of the PDS system to track the movement of trucks carrying edible grain from state warehouses to FPS.